Spilo Journal
■ Legal

Privacy Policy

Spilo Journal ·

This Privacy Policy explains how Spilo Journal (“we”, “us”, “our”) collects, uses, stores, and protects personal data when you visit spilo.info or correspond with us. We are committed to processing personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Please read this policy carefully. By using our website, you acknowledge that you have read and understood this policy.

01

Who We Are

The data controller for the purposes of the UK GDPR is:

Spilo Journal

29 Canonbury Square, London N1 2AN, United Kingdom

London, EC1V 3JN

United Kingdom

Email: [email protected]

Telephone: +44 20 7391 4628

If you have any questions about how we handle your personal data, please contact us at the address above.

02

Data We Collect

We may collect and process the following categories of personal data:

■
Contact and correspondence data: Your name, email address, and the content of any message you send us via our contact form or by email.
■
Technical and usage data: IP address, browser type and version, operating system, referring URL, pages visited, time and duration of visit, and other standard server log data.
■
Cookie data: Information stored via cookies and similar technologies. Please see our Cookie Policy for full details.

We do not collect special category data (such as health, biometric, or financial information) and we do not knowingly collect data from children under the age of 16.

03

How We Use Your Data

We use personal data for the following purposes:

■
To respond to enquiries, correspondence, and reader submissions.
■
To operate and maintain this website and ensure its security and performance.
■
To analyse and improve the content and structure of the website using aggregated and anonymised usage data.
■
To comply with our legal and regulatory obligations.
05

Data Sharing and Disclosure

We do not sell, rent, or trade your personal data to third parties. We may share data in the following limited circumstances:

■
Service providers: Trusted third-party service providers who assist us in operating this website (such as hosting providers and email delivery services), where they process data on our behalf under appropriate data processing agreements.
■
Legal requirements: Where we are required to disclose data by law, court order, or competent authority.
■
Protection of rights: Where disclosure is necessary to protect the rights, property, or safety of Spilo Journal, our users, or the public.

Any third parties with whom we share data are required to respect the security of your personal data and to regard it in accordance with applicable data protection law.

06

Data Retention

We retain personal data only for as long as is necessary for the purposes set out in this policy, or as required by law.

■
Contact and correspondence data is retained for up to 24 months from the date of last contact, unless a longer period is required by law or by the ongoing nature of the correspondence.
■
Technical and usage data in server logs is retained for a maximum of 12 months from the date of collection.
■
Cookie-related data is retained in accordance with the timelines specified in our Cookie Policy.

When personal data is no longer required, we take reasonable steps to ensure it is securely deleted or anonymised.

07

Your Rights

Under the UK GDPR, you have the following rights in relation to your personal data:

■
Right of access: You have the right to request a copy of the personal data we hold about you.
■
Right to rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold about you.
■
Right to erasure: You have the right to request that we delete your personal data in certain circumstances.
■
Right to restrict processing: You have the right to request that we restrict the processing of your personal data in certain circumstances.
■
Right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format where processing is based on consent or contract.
■
Right to object: You have the right to object to processing of your personal data based on our legitimate interests.
■
Right to withdraw consent: Where processing is based on consent, you have the right to withdraw that consent at any time without affecting the lawfulness of processing before withdrawal.

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within one calendar month. You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at ico.org.uk.

08

Cookies

This website uses cookies and similar technologies. Certain cookies are strictly necessary for the functioning of the website; others are used only with your consent. For full details of the cookies we use, the purposes for which they are used, and how to manage your preferences, please see our Cookie Policy.

You can also manage your cookie preferences at any time by clicking “Cookie Settings” in the footer of this page.

09

Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, alteration, or disclosure. These measures include secure server infrastructure, encrypted data transmission (HTTPS), and restricted internal access to personal data.

However, please be aware that no method of transmission over the internet or method of electronic storage is completely secure. Whilst we take every reasonable precaution, we cannot ensure the absolute security of your data.

10

Third-Party Links

Our website may contain links to third-party websites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s website. We strongly advise you to review the privacy policy of every website you visit. We have no control over and accept no responsibility for the content, privacy policies, or practices of any third-party websites or services.

11

Changes to This Policy

We may update this Privacy Policy from time to time in response to changes in applicable law, our data practices, or the nature of our services. When we make material changes, we will update the “Last updated” date at the top of this page. We encourage you to review this policy periodically. Your continued use of the website after any changes constitutes your acceptance of the updated policy.

12

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our handling of your personal data, please contact us:

Spilo Journal

29 Canonbury Square, London N1 2AN, United Kingdom

Email: [email protected]

Telephone: +44 20 7391 4628

Monday — Friday, 09:00 – 18:00

You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at ico.org.uk/make-a-complaint.